Job Description
Job Title: Part Time Assistant to the Fiscal Officer
Department: Fiscal Office
Status: Part Time
Reports To: Fiscal Officer
Pay Rate: $18.00 per hour
Position Summary
The Village of Bellaire is seeking a dependable and detail oriented individual to serve as a Part Time Assistant to the Fiscal Officer. This position provides support to the Fiscal Office by assisting with financial documentation, administrative duties, and records management that help maintain accurate and organized financial operations for the Village. The Assistant works closely with the Fiscal Officer to ensure daily office functions operate efficiently while maintaining professionalism and strict confidentiality.
Essential Duties and Responsibilities
Financial Support
- Assist with processing invoices, purchase orders, and requisitions
- Prepare documentation for accounts payable and accounts receivable
- Assist with payroll processing and related recordkeeping
- Maintain organized and accurate financial files
- Support bank reconciliations and basic bookkeeping tasks
- Assist with preparation of financial reports for Village Council, auditors, and state agencies
Administrative Support
- Answer phone calls and assist residents, vendors, and Village staff
- Manage incoming and outgoing mail
- Maintain electronic and paper filing systems
- Assist with scheduling meetings and preparing meeting materials
- Enter data into financial software and spreadsheets
Compliance and Recordkeeping
- Maintain confidentiality of financial and personnel records
- Assist with records retention in accordance with Ohio law
- Support preparation for annual audits and financial reporting
Qualifications
- High school diploma required. Associate degree or coursework in accounting, finance, or business preferred
- Prior experience in bookkeeping, accounting, payroll, or municipal government preferred
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Office, especially Excel
- Ability to learn municipal accounting software
- Strong communication and customer service skills
- Ability to handle sensitive information with discretion
Work Schedule
This is a part time position. Hours will generally be scheduled during regular Village office hours. The specific schedule will be determined based on operational needs.
Compensation
This position pays $18.00 per hour.
Physical Requirements
This position requires sitting for extended periods, working at a computer, and occasional lifting of files or office materials.
Application Process
Interested applicants should submit a resume and cover letter to the Village of Bellaire Fiscal Office, 3197 Belmont Street, Bellaire, Ohio 43906, or by email to auditor@villageofbellaire.org. Applications will be accepted until the position is filled.
Equal Opportunity Employer
The Village of Bellaire is an equal opportunity employer and complies with all applicable federal and state employment laws.